Essential Duties and Responsibilities include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.
General Office Support to include, but not limited to:
Performs all administrative duties
Greets and assists visitors
Maintains visitor, PPE & parking logs
Processes & distributes incoming/outgoing mail
Types, files and distributes forms and correspondence from project start-up to project closeout, including but not limited to, letters, transmittals, memos, meeting minutes, daily reports, RFI log, COR log, CO Log, weather day log, submittal log, cost code log and correspondence log
Maintains field office, answers phones and forwards messages
Maintains project photos (digital/album)
Ensures office equipment is maintained and in working order
Maintains staff vacation log and prepares monthly report for management
Establishes accounts and orders consumable items as required (i.e. office supplies, paper goods, cleaning supplies, beverage service, etc.)
Establishes and maintains phone/fax contact list, data communication, network server computers, printers, plotters, scanners, telephone system/voicemail, phone/fax with local phone company (for out of town projects)
Obtains mobile phones, copiers, cameras, TV, etc.
Sets up mail service, FedEx, UPS, etc.
HR/Payroll Support to include, but not limited to:
Maintains new employee/safety orientation sign-off sheets
Reviews project orientation package with new employees
Submits paperwork for new hires and layoffs
Completes and submits payroll time sheets
Provides management with accurate manpower reports
Project Controls Support to include, but not limited to:
Ensures proper permits are obtained, relative to project requirements
Provides general field office and project control support and services to a project (size of project will determine the percentage of time devoted to project controls)